Job Title: Bookkeeper/Administrative Assistant
Minimum Qualifications:
Graduation from high school or equivalent, plus five (5) years of experience in general clerical/administrative experience including at least two (2) years of customer service.
Texas Driversʼ License in good standing
Work Hours: Monday – Friday, 20 hours/week flexible between the hours of 7 a.m. and 5 p.m.
Pay Rate: $12/hour
Preferred Qualifications:
- Strong proficiency with Quickbooks
- Experience with Basic Accounting Principles
- Strong proficiency with MS Office applications (including Word, Excel), email
- Experience using the Internet for communication and research
- Excellent English communication written and oral skills
- Interest in food production, agriculture and/or organic systems
Duties, Responsibilities and Functions:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Greet customers by phone and email. Answer questions regarding TOFGA, respond to customer inquiries and forward inquiries to the appropriate TOFGA member/s.
- Accounts payable. Receive, organize and ensure that all bills are paid in a timely manner. Work with Board Treasurer to ensure that checks are sent on time. Maintain records of all payables in Quickbooks.
- Accounts receivable. Prepare invoices using Quickbooks as needed for all memberships and items purchased form TOFGA.
- Maintain TOFGA member database, communicate with members about membership renewals and all member related activities.
- Provide administrative support for the TOFGA Board including logistical support for meetings.
- Provide support for the annual TOFGA Conference held at the end of January each year. Be available to increase hours worked in the 8-12 weeks prior to the conference and be present on-site during the conference to work full days supporting a successful conference.
- Manage your home office including filing, supplies, phones, and computers. Coordinate with the Treasurer to purchase and maintain adequate inventory levels for various office supplies and materials.
- Maintain accurate records for regulatory agencies including taxing agencies and prepare and submit regulatory reports in a timely manner.
- Maintain data and prepare reports in various forms using a variety of office equipment and software applications, including spreadsheets, Quickbooks and databases.
- Verify the accuracy and completeness of various reports, including purchasing, receiving, accounts payable, sales, profit and loss, income and inventory.
- Recommend changes to methods, operations, sequences and set procedures for work assigned. Review, evaluate, and analyze a variety of complex administrative issues and determine appropriate courses of action that may include changes to administrative processes
Knowledge, Skills and Abilities:
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Use broad and comprehensive knowledge of principles, practices, and procedures in analyzing a variety of issues.
- Prepare work products with high levels of accuracy, reviews work products and checks for errors; correct errors immediately upon discovery.
- Review progress and evaluates results.
- Usually working without established procedures perform a wide variety of non-standard tasks.
- Ability to learn to accomplish new tasks; eagerness to learn about organic production.
- Ability to perform extremely detailed work with high accuracy.
- Affable and friendly with customers and vendors.
- Ability to work on a team and actively listen to customers and colleagues.
- Ability to independently discover answers to questions about topics, which are unfamiliar.
- Recommends and implements changes in procedures, and has substantial latitude for non- reviewed action or decisions.
- Work on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations.
- Develop methods and procedures to support implementation of new business strategies.
Other Information: This position requires a criminal background investigation. We are a small organization and this person filling this position will be required to work alone much of the time and must demonstrate the ability to work independently with high productivity and impeccable integrity.
To Apply: Send cover letter and resume to Susan Beckwith by email to beckwith@pobox.com
This position announcement closes on March 17, 2010 at 5pm.
