Call in at listen: (712) 432-1001      Access Code: 448361563#
AGENDA
. Welcome and check agenda – Susan 5 mins (6:30-6:35)
- Designate timekeeper
- Introduce guest: Leslie McKinnon from TCOOPS Program Team

2. Review and Approval of Previous Minutes – Amanda 5 mins (6:35-6:40)

3. Treasurer’s Report – Cameron 15 mins (6:40-7:00)
- Financial Condition Summary
- Budget for 2010
- Financial Sustainability Committee update

4. Energy Roundup – Pamela 10 mins (7:00-7:10)

5. TCOOPs 2011 – All 30 mins (7:10-:7:40)
- Update on food – Sue (will send email update)
- TCOOPS cost/revenue requirements reminder ($70,000) – Cameron
- Vendors – Need Help here
- Fees and Event registration – Draft paper form by August 20 – Cameron with Michael?
- Update on program – Program Team representative Leslie McKinnon
- Logo and Publicity – Sue is point of contact – Review design requirements & Publicity Team job description (will send in advance)

10. TOFGA Collateral Materials – Jennifer, Cameron 5 mins (7:40-7:45)

11. Web site and members – Susan 15 mins (7:45-8:00)
- Online membership form/payment – James, Michael, Cameron
- Online bookstore – Bring questions to be answered by Michael for August meeting
- Web resources – Feedback for Michael
- Member outreach ideas from Board (e.g. send newsletters to farmers markets, restaurants?)

12. Board Work Plan 2010-11 – Sue 15 mins (8:00-8:15)
- Regional Goals for 2010-11
- Who will draft with Sue by mid-July?

13. Board calendar – Amanda (by email?) 5 mins (8:15-8:20)
- TCOOPs key deadlines (on calendar)
- Newsletter deadlines (on calendar)
- Dates when unavailable this summer (could we email these?)

15. Set next Meeting(s) and Propose Items for next Agenda – Susan — By Email? —
- August meeting
- TCOOPS progress: vendors, food, program/speakers
- TCOOPS fees and paper form – Review and decide
- Online membership up and running – confirm
- Online bookstore questions answered, decision
- Board Work plan 2010-2011 – General Agreement?
- September meeting
- October meeting (face-to-face?)

16. Summarize Action Items from this meeting- Amanda – All review from Draft minutes & Calendar —
– Send updates by email —

17. Closing remarks – All 5 mins (8:20-8:25)

18. Adjourn

Phone # 1-218-936-4700

Participant access code – 486506.

TOFGA Board Meeting – February 25, 2010 6:30-8:30 pm

PROPOSED AGENDA

I Welcome and check agenda – Susan 5 mins (6:30-6:35)
- Designate timekeeper

II Review and Approval of Previous Minutes – Amanda 5 mins (6:35-6:40)

III Treasurer’s Report – Jay 10 mins (6:40-6:50)
- TCOOPS 2010
- Budget for 2010

III Regional Director updates – Sabino, Jennifer, Pamela 15 mins (5 mins each) (6:50-7:05)
- What’s new?
- What is planned?
- What support is needed from Board?
- What support is needed from members?
- Open issues needing resolution? (e.g. regional autonomy, regional director training)

IV TOFGA Marketing and Branding – Susan 5 mins (7:05-7:10)

V Newsletter – Jay 10 mins (7:10-7:20)
- What support is needed from Board and members?
- Deadlines for 2010
- Budget for 2010 Newsletters

VI Communication with Members – Susan 15 mins (7:20-7:35)
- Volunteer job descriptions, process, recognition
- Leadership teams: Communications/Media, TCOOPS 2011, Funding
- Use of constant contact (Deborah)

VII Summarize Action Items from this meeting- Amanda 10 mins (7:35-7:45)

VIII Set next Meeting and Propose Items for next Agenda – Susan 10 mins (7:45-7:55)
- March meeting Face-to-Face. Work session
- Budget for face-to-face – Jay
- Standard Agenda Item: Regional Updates
- Board Calendar for 2010 – Deborah? Amanda?

IX Closing remarks – All 5 mins (7:55-8:00)

X Adjourn

Susan Beckwith, TOFGA President

Friday night, members elected Susan Beckwith as the new TOFGA President. Susan owns Shades of Green Farm, along with her partner Jules, in Bastrop County, Texas. The certified organic farm produces roasting chickens, eggs and beef.  Susan is also the Assistant General Manager of Coyote Creek Organic Feed Mill, the first commercial organic feed mill in the State of Texas.  She has been an integral member of the team that built the mill and have developed the mill alongside Jeremiah Cunningham into a successful, growing business.  The creation of many new organic farms in Texas is a direct result of the existence of Coyote Creek Organic Feed Mill. Susan has led several non-profit organizations with budgets in excess of $1 million. She hopes to offer TOFGA members a reenergized organization with increased member participation.

Mark Chapin, running unopposed, was elected Vice President. Mark was the main organizer behind TCOOPS 2009 and 2010. He also led the previous Region II from 2008-2009.

Don’t forget, you can still nominate someone from the floor during the meeting!

See you at TCOOPS!